![]() Omitting time zone detail is a common error among schedulers. Make It Clear: When meeting with people who are new to scheduling across time zones, help bring them up to speed by communicating the zone clearly. However, this convenience is lost when you begin to schedule with remote workers, prospects, customers, vendors, and other shareholders outside of your office. Here, you can utilize the blocking features to indicate busy and non-working hours and easily see the availability of others. Follow these Time Management Best practices to schedule meetings across various locations and different time zonesīelow, you’ll find a few more time managment best practices for scheduling meetings across various locations.Īlign Schedules: In a corporate setting, it is easy to compare availability across your invitation list when you’re all using the same desktop calendar tool such as Microsoft Office or Google Calendar. In addition, it’s best to avoid scheduling during commute times because attendees who using cell phones in transit may reduce the listening quality for everyone on the call. Other things to consider when scheduling through various time zones include: When does their workday begin and end? What time do they typically eat lunch? You or your scheduling assistant need to be aware of local holidays and other regional factors that affect the schedule. International meetings can be particularly difficult to schedule when you factor in things like Daylight Savings Time because different countries perform their seasonal clock adjustments on different dates. However, if you’re collaborating with members of your team or with clients that work remotely in different countries and time zones, scheduling a meeting can become a complicated lesson in time zones and geography. To schedule a meeting at a time that is convenient for your team is challenging even when everyone works in the same city.
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